Members forget to renew
Plans end while members are busy with work and family. GymMunshi sends reminders with a pay link before and after the end date.
Now open
Gym management software
Every fee.
Every fee.
Collected on time.
GymMunshi takes the awkward fee chasing off your plate. It reminds members before their plan ends with a pay link, and shows your front desk in one search who has an expired plan or money due. The money goes straight into your own bank account.
- No credit card required
- Payments go to your own account
- Works on phone, tablet and desktop
Where fees leak
Most unpaid fees aren't refused. They're simply forgotten.
Paper registers and spreadsheets can't send reminders or catch walk-ins. GymMunshi closes the three gaps where renewal money quietly slips away.
Expired members keep training
Front desk staff can't remember hundreds of renewal dates. Search a name or phone at the desk and GymMunshi shows red for an expired plan, with the amount due.
Awkward money conversations
Nobody enjoys asking members for money. Polite automatic reminders do most of the asking, so your staff don't have to.
Fee calculator
How much in fees could your gym be missing?
Move the sliders to match your gym and see an estimate of renewal fees at risk each month.
Estimated fees at risk each month
₹50,000
Assuming 10% of fees go unpaid each month, that's about ₹6.0 lakh a year. This is an estimate, not a promise.
What it does
Your digital munshi for fees, front desk and branches.
Everything your front desk needs every day, focused on one outcome: collecting your money on time.
See every featureKnow who to remind, and remind in one tap
Every day the Renewals list shows whose plan is ending or has ended: by default 7 days before, 3 days before and on the day, and you can pick your own days. One tap opens WhatsApp on your phone with the reminder and a pay link. Once they pay, they drop off the list.
- 7 days beforeFriendly reminder
- 3 days beforeReminder + pay link
- On the dayPlan ends today
- Paid ✓Off the list
A red alert at the front desk
Search by name, phone or member code. Active members show green; expired members show red with the amount due.
RSRahul SharmaM-0217
Plan expired3 days ago₹2,500 due
Collect ₹2,500Resend link
Paid straight to your bank
Payments go through your own payment gateway account. GymMunshi never touches or holds your members' money.
Member paysYour gatewayYour bank
GST invoices, made by themselves
When a membership is fully paid, a numbered bill in the right form for your GST type is made, ready to send on WhatsApp or save as a PDF.
| AW/26-27/0814 | GST 5% |
|---|---|
| 3-month membership | ₹7,500 |
| Total received | ₹7,500 |
All branches, one login
Separate tax numbers, staff and plans per branch, with combined revenue in one view.
| Branch | This month |
|---|---|
| Bandra West | ₹2.45L |
| Andheri West | ₹3.18L |
Personal training, and a plan for every member
Sell personal training next to the gym plan and give each member a trainer. Write your diet and workout plans once; for each member, pick one, change it for them, and send it on WhatsApp as a page and a PDF. Your ready-made plan stays as it is.
- PT plans with their own dates and a trainer; trainers see "My PT members"
- Meals with times, exercises with sets, reps and rest
- Each member's plan is their own: change it any time
Members check in with their face
A phone or tablet at your door knows each member by face and records the visit, so nobody waits at the desk. Only members who agree are known, and no photo or video leaves the device. If a plan has ended, the door still says welcome and your front desk is told at once.
- Works on a phone, tablet or laptop you already have
- One switch per camera, one front door on at a time
- A member can say no and check in at the desk as before
On the way
- Fingerprint machines at the door (Pro)
- CCTV face recognition: the same face check-in on your CCTV recorder or WiFi camera (Pro)
Free trial
Try everything free for 30 days. Free
Every gym starts with 30 days of GymMunshi with every Pro feature switched on. If it works for you, pick a plan. If not, nothing is deleted.
30 days of Pro
Pay links, reminders, reports and every other Pro feature, from the first day.
No card, no auto-debit
We never ask for card details for the trial, and plans are never charged on their own.
Your members in minutes
Import members with their plan end dates from Excel, or add them as they come in.
How it works
Set up in an afternoon. Collect from day one.
- Step 1
Add your gym
Create branches and plans, import members from Excel, and connect your own payment gateway account.
- Step 2
Remind in one tap
Each day the Renewals list shows whose plan is ending or has ended. One tap sends the reminder with a pay link on WhatsApp.
- Step 3
Watch fees come in
Payments land in your bank, bills are made by themselves, and your dashboard shows who still owes.
Pricing
Simple pricing, no hidden charges.
Three plans, pay for 1, 3, 6 or 12 months. 6 months gets 10% off; a year is at our launch price, up to 38% off, and you keep it when you renew. No auto-debit. GST will be added once we are GST-registered.
30 days free Every gym starts with a free trial of Pro.
Starter
Small gyms₹399per month · or ₹3,499 a year (launch price)
- Up to 150 active members, 1 branch
- 2 staff logins
- Members, plans, part payments and PDF invoices
- Front desk check-in
- Renewal list with one-tap WhatsApp from your phone
- Excel import of your members
Base
Standard₹799per month · or ₹6,399 a year (launch price)
- Everything in Starter, unlimited members
- 5 staff logins per branch
- Online pay links into your own Razorpay or Cashfree account
- Offers and discounts
- Member photos
- Download your data any time
- Automatic WhatsApp as an add-on, ₹2,499 a year, with 200 free message credits a month
Pro
Most complete₹1,299per month · or ₹9,599 a year (launch price)
- Face check-in at the door: a phone or tablet knows each member
- Trainers and PT, diet and workout plans for every member, sent on WhatsApp
- Reports and the GST register, with CSV
- Automatic WhatsApp from your gym's own number, with 500 free message credits every month (worth ₹150)
- Activity log: who did what, and when
- Your own member fields
- Everything in Base, 10 staff logins per branch
- Coming soon on Pro: fingerprint machines, CCTV face recognition
Compare all features
| What you get | Starter | Base | Pro |
|---|---|---|---|
| Size of your gym | |||
| Active members | Up to 150 | No limit | No limit |
| Staff logins | 2 in all | 5 a branch | 10 a branch |
| Branches | 1 | More, each paid | More, each paid |
| On every plan | |||
| Members, plans, part payments and dues | |||
| Bills in the right form for your GST type | |||
| Front desk check-in | |||
| Freeze a plan for some days | |||
| Renewals list and reminders from your own WhatsApp | |||
| "Send all": remind many members one after another | |||
| Dashboard, search and help pages | |||
| Your data stays when a plan ends | |||
| Collect fees online | |||
| Online pay links into your own Razorpay or Cashfree | — | ||
| Offers and discounts | — | ||
| Bills and reminders by email, from your own Gmail | — | ||
| Run it your way | |||
| Import your members from Excel | |||
| Download your data | — | ||
| Staff roles you can change | — | ||
| More dark styles | — | ||
| Know your gym | |||
| Reports and the GST register | — | — | |
| Member photos | — | ||
| Your own member fields | — | — | |
| Activity log: who did what | — | — | |
| Trainers and personal training (PT) | — | — | |
| Diet and workout plans | — | — | |
| At the door | |||
| Face check-in at the door | — | — | |
| Fingerprint machines | — | — | Included Coming soon |
| CCTV face recognition | — | — | Included Coming soon |
| Messages that go by themselves | |||
| Automatic WhatsApp from your gym's own number | — | Add-on, ₹2,499 a year | With credits |
| Free message credits every month | — | With the add-on: 200 a month (worth ₹60) | 500 a month (worth ₹150) |
The 30-day free trial has every Pro feature except downloading your data, with a few free message credits to try automatic WhatsApp.
FAQ
Questions gym owners ask
Where does my members' money go?
Straight into your own payment gateway account and then your bank. GymMunshi never collects or holds member payments.
Do my members need to download an app?
No. Members get a message with a payment link, pay by UPI or card, and receive their invoice. No login and no app.
Can I use GymMunshi without automated WhatsApp messages?
Yes. Staff can send any reminder or invoice from their own WhatsApp with one tap, and GymMunshi shows who is due each day.
Does it work for gyms with more than one branch?
Yes. Each branch keeps its own tax number, invoice series, plans and staff, and you can see all branches together.
Can I bring my existing members?
Yes. On every plan, import members with their current plan end dates from an Excel or CSV file. On Starter, add them as they come in.
How does the free trial work?
Every gym gets 30 days with every Pro feature switched on. No card details and no auto-debit. After 30 days you choose a plan if GymMunshi works for you; nothing is deleted if you don't.
How do I collect gym fees online?
Connect your own Razorpay or Cashfree account in GymMunshi. Members get a pay link on WhatsApp, pay by UPI or card, and the money goes straight to your bank. The plan renews and the invoice is made on its own.
Does GymMunshi make GST invoices for gyms?
Yes. A branch registered for GST gets a numbered tax invoice for every payment (gym memberships have 5% GST since 22 September 2025). A branch on the composition scheme gets a bill of supply, and a branch with no GSTIN a plain invoice, both without GST. The Pro plan also gives you the GST register for your returns.
Is GymMunshi right for a small gym?
Yes. The Starter plan is ₹399 a month for up to 150 active members, with members, plans, part payments, PDF invoices, front desk check-in and the renewal list. Move to Base or Pro when you grow.
Can I use it on my phone?
Yes. GymMunshi works in the browser on a phone, tablet or computer. There is nothing to install, for you or your members.
How do I start?
Sign in to GymMunshi with Google or your email, fill in your gym's details, and your 30-day free trial starts at once. No card needed. Want to talk first? Leave your details below or write to [email protected].
Free30-day free trial
Stop chasing fees. Start collecting them.
Start your 30-day free trial now, with every Pro feature: sign in with Google or your email, add your gym's details, and you're in. No card needed.
Want to talk first? Tell us about your gym and we'll call you.
Prefer email? Write to us
[email protected]